How to Use the New Downloads Center: Irregularities and Validation Reports

The new Downloads Center offers two comprehensive reports for analyzing and validating your operation's data: the Inconsistencies Report and the Validation Report.

These reports help identify inconsistencies, validate events, and ensure that the information used for payroll closing is accurate.

Accessing the Downloads Center

• In the Reports menu, select Downloads Center.

• The two options will be displayed: Inconsistencies Report and Validation Report.
  
  

Inconsistencies Report

What it is

The Inconsistencies Report is a consolidated CSV file that shows, by day and by employee, metrics that may indicate inconsistencies in time tracking — such as hours exceeding limits, absences, pending punches, and other situations requiring review.

It facilitates the identification of errors that may affect payment and speeds up data correction before closing.

How the report works

• Displays one event per employee per day.

• Data is organized in alphabetical order by employee name.

• It is possible to export up to 1 month at a time.

• If the report exceeds 1 million lines, the system automatically splits it into multiple files.

• Only values above the defined limits will be displayed.

• When there is no defined limit, values greater than 0 are shown.

Important: At this initial stage, the limits for irregularities are fixed. In the future, it will be possible to configure them through the interface.

Metrics considered inconsistencies

The report shows the following events whenever they exceed the predefined limits:

• Hours worked above 10h

• Night hours above 10h (including break)

• Overtime hours above 2h

• Cross shift interval

• Negative break

• Break longer than 2h

• Customized negative break

• Customized break above 7h20 

• Pending punches

• Odd punches

• Invalid punches

• Customized break on a holiday

• Hours worked on an unplanned day

• Missing hours

• Absences

• Planned shift on days without punches

Validation Report

What it is

The Validation Report allows exporting consolidated payroll events by employee, following the layout configured by the user. It is ideal for validating calculations before importing into the payroll system.

How the report works

• Shows one aggregated event per employee per day.

• Data follows the layout defined by the user.

• The time format follows the configured standard:

  • Sexagesimal (12:00)

  • Decimal (12.00)

• Events are grouped by event ID, avoiding duplicates.

• Only values greater than 0 are shown in the report.

• Export is organized in alphabetical order by employee name.

• Limit of 1 month per export.

• Files generated with more than 1 million lines are automatically split.

• When the user changes the layout, the changes are immediately reflected in the report.

Tips or troubleshooting

• If the metrics list does not appear, check if you have administrator permissions and reload the page.

• Reports are generated in the background; a notification will appear when they are ready for download.

Best practices

• Choose only the necessary metrics to generate faster and clearer reports.

• Store the generated CSV files in a secure location, as they contain sensitive time tracking data.

Frequently Asked Questions

1. Can I choose a format other than CSV?
   No. Both reports are exported only in CSV format.

2. What are the inconsistency metrics?
   They are rules such as “Hours worked greater than 10 hours” or “Night hours above 6h” that help identify deviations in time tracking.

3. Do I need to select employees?
   No. Reports are generated for the entire company.

4. How long does it take to generate?
   It depends on the data volume; the system notifies when generation is complete.