How to approve multiple punches at once?

Approving punches is essential to ensure that work time records are correct before they are sent to payroll or the time bank. In Day.io, punches can come from different sources, such as the employee app, integrations, and manual records.

Administrators and managers with permission can use Attendance > Punch log to filter, review, and approve multiple pending records at once. 

Key actions or configuration

1. Open the punch list
   • In the left side menu, go to Attendance > Punch log.
   • Use the date selector to filter records.
   • Use employee search and filters for Classification, Verification, and Status.
     
     
2. Filter pending records
   • Choose specific employees if needed.
   • Open the Status filter.
   • Select only Pending or Indalid to view records that require review.
     
     
3. Select multiple punches
   • Use the checkbox at the left of each row.
   • Select individual rows or use the header checkbox to select all visible records.
   • When pending records are selected, bulk action buttons appear.
   • Click Approve to validate selected punches.
   • Click Reject if the selected records should not be accepted.
     • Review selected rows before confirming.
       
       

Tips or Troubleshooting

• If no punches appear, expand the date range.
• If bulk approval buttons do not appear, check whether your role has approval permissions.
• The feature appears when there are pending or invalid punch records and your user has approval permission.

Best Practices

• Use verification filters to review specific origins such as Manual or GPS.
• Train managers to select pending rows before using bulk approval.

Frequently Asked Questions

1. Where do I find the bulk approval option?
   It appears when there are punch records with Pending or Invalid status and your user has approval permission.

2. Can I approve records from different employees together?
   Yes, if the selected records are visible in the filtered list and your permissions allow approval.

3. Why does the approval button not appear?
   The records may not be pending, or your permission level may not allow approval.