How to add Employees in a Schedule?

After creating a schedule, you must assign employees so that it takes effect.

Only administrators or users with permission to Manage Employees can associate people with a schedule.

The assignment defines from when the employee must follow the schedule.You can add one employee at a time or multiple employees at once using multi‑selection.

1. Open the schedule and go to the Employees tab

   • In Schedules, click the schedule name and select the Employees tab.

   • The list shows employees already linked and their start dates.
     
     

2. Add a single employee

   • Click Add employees. A side window appears.

   • In the Employees field, type the employee’s name and select it.

   • Enter the Start Date when the employee will follow the schedule.

   • Click Add to confirm.
     
     

3. Add multiple employees

   • In the add window, choose Select multiple employees.

   • Select employees using filters such as Branches, Departments or Teams by ticking the desired boxes.

   • After selecting, click Select or Confirm (the exact button label may vary).

   • Set a common Start Date for all and click Add.
     
     

4. Finalize and review

   • The added employees will appear in the Employees tab list.

   • To remove someone from the schedule, click the Delete button next to the employee name.

     
     

What if the employee was added to the wrong Schedule or with an incorrect start date?

Adding the employee to the same Schedule again with a new start date does not correct the previously configured period. The days between the incorrect date and the correct date will continue to appear and be calculated in Super Punch.

To correct the assignment:

1. Go to Employees;
2. Select the checkbox next to the employee or employees you want to correct;
3. In the bar displayed at the bottom of the screen, click Actions;
4. Select Assign schedule;
5. In the Schedule field, select No Schedule;
6. Under Start date, enter the date on which the incorrect Schedule started being applied;
7. Confirm the change;
8. Then go to Schedules;
9. Open the correct Schedule;
10. Open the Employees tab;
11. Add the employee again;
12. Enter the correct start date;
13. Confirm the addition.

Example: if the employee should have started recording punches on the 10th, but was assigned to the Schedule starting on the 7th, assign No Schedule starting on the 7th. Then add the employee to the correct Schedule again with a start date of the 10th.

This way, the 7th, 8th, and 9th will no longer have that Schedule applied, while the correct configuration will take effect starting on the 10th.

Best practices

• Always set the start date to the first day the employee will follow the schedule to avoid recalculating punches retroactively.

• Group employees by department or branch to make multi‑selection easier.

• Review the employee list after adding to ensure everyone has been linked correctly.

Frequently Asked Questions

1. Can I assign an employee to more than one schedule? No. An employee can have only one active schedule at a time. To change, assign them to a new schedule with a start date.

2. Can I add employees from different branches at the same time? Yes. In multi‑selection, use filters to select employees from several branches and departments.

3. Can I set different start dates when adding multiple employees? No. Multi‑selection applies a single start date to all. If you need different dates, add employees individually.

4. Can I correct the start date by simply adding the employee to the same Schedule again? No. Adding the employee again with a different date does not remove the previously configured period. First, you must assign the employee to "No Schedule" via the Employees tab, and then reassign them to the correct schedule and date.