How to add Employees in a Schedule?

After creating a schedule, you must assign employees so that it takes effect.

Only administrators or users with permission to Manage Employees can associate people with a schedule.

The assignment defines from when the employee must follow the schedule.You can add one employee at a time or multiple employees at once using multi‑selection.

1. Open the schedule and go to the Employees tab

   • In Schedules, click the schedule name and select the Employees tab.

   • The list shows employees already linked and their start dates.
     
     

2. Add a single employee

   • Click Add employees. A side window appears.

   • In the Employees field, type the employee’s name and select it.

   • Enter the Start Date when the employee will follow the schedule.

   • Click Add to confirm.
     
     

3. Add multiple employees

   • In the add window, choose Select multiple employees.

   • Select employees using filters such as Branches, Departments or Teams by ticking the desired boxes.

   • After selecting, click Select or Confirm (the exact button label may vary).

   • Set a common Start Date for all and click Add.
     
     

4. Finalize and review

   • The added employees will appear in the Employees tab list.

   • To remove someone from the schedule, click the Delete button next to the employee name.

     
     

Best practices

• Always set the start date to the first day the employee will follow the schedule to avoid recalculating punches retroactively.

• Group employees by department or branch to make multi‑selection easier.

• Review the employee list after adding to ensure everyone has been linked correctly.

Frequently Asked Questions

1. Can I assign an employee to more than one schedule? No. An employee can have only one active schedule at a time. To change, assign them to a new schedule with a start date.

2. Can I add employees from different branches at the same time? Yes. In multi‑selection, use filters to select employees from several branches and departments.

3. Can I set different start dates when adding multiple employees? No. Multi‑selection applies a single start date to all. If you need different dates, add employees individually.