What is the meaning of the status colors in the punches?

In Day.io, time punches, requests and on-call entries are displayed in different colors to indicate their status.

Understanding the meaning of each color helps managers and employees quickly identify what needs attention in Super Punch and the Punch log.

Key actions or configuration

1. Understand the colors in the Punch log and Super Punch
   • Green – Approved: The punch has been validated and included in hour calculations. No action is required, but the manager should confirm that the entry was submitted in the correct position (start, break start, break end, end).
   • Yellow/Orange – Pending: The punch is awaiting approval or denial by a manager. This can occur after an adjustment request or when the verification (location or device) wasn’t confirmed.
   • Red – Invalid: The employee exceeded the tolerance limit defined in the schedule (significant early arrival or delay) or there is an inconsistency. It needs to be validated or adjusted by the manager.
   • Gray – Canceled/Denied: The punch was canceled or denied by the manager and will not be considered. It remains in the history for auditing.
     
     
2. Actions based on status
   • Approved: No adjustments needed; managers can view details and, if necessary, request an adjustment.
   • Pending: Click the punch to open its details and choose Approve or Decline. Provide a comment for historical record.
   • Invalid: Analyze the cause (e.g., exceeding allowed time or improper location). Submit a punch adjustment for correction or deny it if the record is not valid.
   • Canceled/Denied: No further action; the record is kept for reference only.
     
     

Tips or Troubleshooting

• If many punches are marked Invalid, check if the schedule configuration (start/end time) is correct.
• If you have questions about a Pending punch, contact the employee before deciding to approve or reject it.

Best Practices

• Review pending punches daily to avoid accumulation near the closing period.
• Use color cues as a quick visual alert to prioritize actions.

Frequently Asked Questions

1. Why is my punch red even after an adjustment?
   It likely exceeded a tolerance limit; submit a new adjustment or review the rule group schedule.
2. Does a yellow punch turn green automatically?
   No. A manager must approve or reject the record to change its status.
3. Can a gray punch be revalidated?
   Canceled punches remain for reference only. To correct them, create a new punch adjustment.