How can I restrict or expand punch management permissions for specific profiles?

Access profiles can be customized for Punch management and Super Punch, allowing you to restrict or expand the actions each role can perform in the time tracking module.

These settings are found under Settings > Permissions, where each permission level (Administrator, Supervisor, etc.) can be adjusted.

This feature is used by system admins or HR to control who can create, edit or clear punch records.

1. Open Permissions settings

   • Click the user menu (top right) and select Settings.

   • Go to the Permissions tab. The left column displays available Permission levels.
     
     

2. Choose the permission level

   • Select the profile (e.g., Supervisor) you want to adjust.
     
     

3. Configure Manage punches

   • In the central list, find Manage punches and click the icon next to it.

   • A window titled Manage punches access appears with options:

     • Create retroactive punches on the punches page

     • Reject invalid punches

   • Check or uncheck as needed and click Save.

   • This controls whether the profile can create retroactive punches or reject invalid records.
     
     

4. Configure Super punch

   • Find Super punch in the list and click the icon next to it.

   • The Super punch access window opens with options:

     • Clear punches

     • Create punches only for empty slots (missing entries, with the "Missing" indication)

     • Create punches for non-empty slots

     • Organize punches (including organizing chronologically)

   • Select the actions allowed for the profile and click Save.
     
     

Tips or troubleshooting

• Changes take effect immediately after saving; review carefully before confirming.

• If a user cannot perform a specific action, check whether the relevant permission is enabled.

• To fully revoke a feature, deselect all options for that topic.

Best practices

• Grant punch creation and clearing permissions only to trusted users.

• Periodically review permissions to ensure they align with company policy.

Frequently Asked Questions

1. What happens if no options are selected for Manage punches or Super punch?
   The profile won’t be able to perform any related action; only viewing punches (if that permission is enabled).

2. Can I create a custom role?
   Yes. Click Create level to create a new permission level and configure its settings.

3. Do these settings affect existing users immediately?
   Yes. Once saved, changes apply to all users with that permission level.