Types of Locations and what are they for?

Day.io lets companies verify where employees are when they clock in, improving time‑tracking security and transparency.

You can register several types of locations to match different work scenarios:

• Locations – Fixed company addresses such as headquarters, branches, offices or factories. When employees work at the same place every day, use this option.
• Custom location – Available on the mobile app and kiosk, employees select their current spot on the map using their phone’s GPS. 
• Job sites – Addresses belonging to clients or temporary assignments. You can add multiple addresses for the same client.

Key actions or configuration

1. Create a new Location
   • Log into the admin panel with administrator permission. In the left menu go to Configure → Locations.
   • On the Locations tab, click New Location. Fill in the form:
     • ID – Auto‑generated.
     • Location name – Name of the place (e.g., Headquarters, SP Office).
     • Address – Enter the full address and pick one of the suggestions.
     • GPS verification – Toggle on if you want to check the employee’s GPS when they punch. There is no radius field. Additional methods (Wi‑Fi, iBeacon or IP) can be added later.
   • Click Confirm to save.
     
     
2. Create a Job site
   • Within Configure → Locations, open the Job sites tab.
   • Click New Job site and provide:
     • ID – Generated automatically.
     • Location name – A label for the job site (e.g., Shopping Mall).
     • Client – Choose the client associated with the address (clients must be registered first).
     • Address – Enter and select the address from the list.
     • GPS verification – Enable if you want GPS to validate punches. Additional methods can be added later.
   • Confirm with Create. Authorized employees will now see this job site when clocking in.
     
     
3. Enable and use Custom location (app)
   • This feature is optional, must be enabled by the company, and is available only in the Day.io mobile app (not available for web punch). To enable:
   • Go to the Attendance menu in the admin panel.
   • Click on Settings.
   • Enable the option Allow punches from any location.
   • Click Save.

     • To register the current location in the app:

     • When clocking in, tap Clock-in/out.
     • Tap on the displayed location name.
     • Select the option Custom location.
     • A map will be displayed showing the employee’s current position.
       
       
       
4. Add additional verification methods
   • Open the location or job site you wish to edit and click Add verification. A window will list the available methods:
     • GPS (Mobile) – Confirms punches within the registered address.
     • Wi‑Fi (Mobile) – Validates punches when connected to an approved Wi‑Fi network.
     • iBeacon (Mobile) – Uses a Bluetooth beacon to verify punches.
     • IP (Web) – Validates punches made from computers based on the network IP.
   • Select the methods you need and confirm.
     
     
     
5. View the location of a recorded punch
   • Go to the Attendance module and click on the Punch log tab
   • Use the available filters to find the desired record
   • Click on the employee’s punch row
   • The details will appear on the right side of the screen: Date and Time, selected location, and the actual punch location
   • Important: there is currently no consolidated report with this information; this is the only way to view punch locations
     
     
     

Tips or troubleshooting

• The Custom location option is visible only on the mobile app; you can enable it on the Settings under the Attendance module.
• If an employee clocks in outside of the registered address or without connecting to the required verification methods, the record will appear with Pending status until reviewed by a supervisor.
• You can change verification methods at any time by opening the location and clicking Add verification. Employees need to update the app to see the change.

Best practices

• Register all units and branches so you can create detailed attendance reports.
• Enable only the necessary verification methods for each location—avoid requiring extra checks when they are not needed.
• Keep addresses up to date and verify the Time zone shown on the map to avoid time discrepancies.

Frequently Asked Questions

1. Can I add more than one address for a client? Yes. Create multiple job sites and associate them with the same client; each job site will have its own address.
2. What happens if an employee punches outside of the address? The punch is saved but shown as Pending so that a supervisor can approve or reject it.
3. Is there a limit to verification methods per location?
   Yes. It is possible to configure only one verification method per location.
4. How can I adjust the GPS range (radius)?
   Delete the current GPS method in the Verification tab for the desired location and add it again, setting a new radius as needed.