How to configure Holiday Groups

Holiday groups let companies maintain separate holiday calendars for different locations or teams.

This ensures that overtime and compensation rules apply correctly when an employee works on a local holiday.

The Holidays module is available to administrators with configuration permissions.

1. Access the holiday module

   • In the side panel, click Holidays.

   • The list shows existing groups; a default national group is provided.
     
     

2. Create a new holiday group

   • Click + New Group to open the form.

   • Enter the Group Name and save.
     
     

3. Add holidays to the group

   • Open the group to view its details.

   • On the Holidays tab, click + New Holiday.

   • Fill in:

     • Name of the holiday;

     • Start Date;

     • Level (Country, State or City);

     • Repeat Anually to set annual recurrence;

   • Save. The holiday appears in the list. Hover over the row to see the (...) and click Remove to delete.
     
     

4. Add employees to the group

   • Go to the Employees tab.

   • Click + Add Employees to open the add form.

   • Search for and select one or more employees.

   • Set the Start date

   • Click Add. The employees will appear in the list. Use the remove button to detach an employee.
     
     

5. Manage groups

   • Filter groups by status (Active/Deactivated).

   • Rename or deactivate a group when it is no longer needed.

How to correct a holiday that was incorrectly applied to an employee?

A holiday may continue to appear in Super Punch when the employee is removed from the Holiday Group only after the date on which the holiday occurred. This happens because the removal takes effect from the date entered and does not automatically correct the previous period.

To correct the assignment retroactively, add the employee to the group again and remove them using a date before the holiday:

1. Go to Holidays;
2. Select the Holiday Group that was incorrectly applied;
3. Open the Employees tab;
4. Add the employee to the group again;
5. Under Start date, enter a date before the holiday;
6. After adding the employee, remove them from the group again;
7. For the removal date, enter the day before the holiday;
8. Check Super Punch to confirm that the holiday is no longer applied to the employee.

When an employee is assigned to a Holiday Group, the Start date determines when that configuration takes effect.

Example: the employee was assigned to the New York Holidays group but moved to another state. A holiday from the previous group was applied on July 20, and HR only removed the employee on July 23.

To correct it:

• Add the employee to the group again with a start date of July 18;
• Remove the employee again effective July 19.

This way, the employee no longer belongs to the group before the July 20 holiday, removing the incorrect application from Super Punch.

Why don't some federal holidays appear automatically in the default group?

The default group may already include federal holidays that occur on the same calendar date every year, such as Independence Day and Christmas Day.

Other federal holidays are observed according to a weekday rule, so their calendar date changes from year to year. Examples include:

• Martin Luther King Jr. Day: third Monday in January;
• Presidents' Day: third Monday in February;
• Memorial Day: last Monday in May;
• Labor Day: first Monday in September;
• Columbus Day: second Monday in October;
• Thanksgiving: fourth Thursday in November.

These holidays should be added again each year using the correct date for that year. The Repeat annually option should only be used for holidays that always occur on the same month and day, because it repeats the event on that exact calendar date.

If a holiday with a changing date does not appear in the group:

1. Go to Settings > Holidays;
2. Open the default federal Holiday Group;
3. On the Holidays tab, click + New holiday;
4. Enter the holiday name and the correct date for the year;
5. Select the corresponding level;
6. Do not enable Repeat annually;
7. Save the holiday.

Review the calendar at the beginning of each year to add holidays whose calendar dates change.

Tips or troubleshooting

• Create regional groups when your company operates in multiple states or cities.

• Review dates annually to ensure movable holidays are correct.

Best practices

• Mark holidays as recurring when they are fixed to avoid re‑adding them every year.

• Add all employees to the appropriate group before the year starts.

• Use clear names for groups (e.g., “Holidays CA”, “Holidays MX”).

Frequently asked questions

1. Can I have multiple groups active at the same time?
   Yes. You can create as many groups as needed.

2. What happens if an employee is not assigned to any group?
   They will follow the default national holidays group.

3. How do I edit a holiday date?
   It's not possible directly. You can remove it and recreate it with the correct date.

4. Can I add multiple employees at once?
   Yes. In the Add Employees form you can select several employees before clicking Add