How to register cost centers on the platform

Cost centers classify expenses and revenues by area or project, enabling detailed financial analysis.

In Day.io, cost centers also organise employees and enable reports.

Using cost centers is particularly useful for companies with different departments, projects or business units.

Key actions or configuration

1. Add a new cost center
   • Go to Company Structure > Cost center.
   • Click New cost center.
   • In Id (cost center code), enter a unique code (e.g. CC001).
   • In Name, enter the name of the cost center (e.g. Project Alpha).
   • Click Create to save.
     
     
2. Edit or remove a cost center
   • Select the desired row.
   • Click Edit to modify the code or name and save.
   • Click Delete to delete.
     
     
3. Assign a cost center to an employee
   • Go to People and open the employee’s profile.
   • In Employee details, choose the cost center in the Cost center field.
   • Click Save.
     • Tip: You can filter employees by cost center in the employees list.
       
       

Tips or Troubleshooting

• Ensure you use unique codes for each cost center.
• To delete a cost center, detach employees first.
• If the cost center doesn’t appear in employee options, refresh the page.

Best Practices

• Create cost centers according to your financial structure (projects, departments, units).
• Standardise codes to simplify data import.
• Review the cost center list periodically.

Frequently Asked Questions

Can I change a cost center's code? Yes, as long as it isn’t used in external integrations. Use Edit.

Is there a limit on cost centers? No; create as many as needed.

How do I view expenses by cost center? Use financial reports integrated with your payroll system to cross-reference data.