How to create a punch adjustment on the computer?

A punch adjustment is used to manually register a punch that was not recorded at the correct time, whether due to forgetfulness, device failure, or inability to use the app.

In Day.io, administrators, supervisors, or employees with specific permission can add retroactive punches from the web panel. This keeps the workday complete and avoids impacts on overtime or absences. 

Key actions or configuration

1. Access the punches area
   • Sign in to admin.day.io/login.
   • In the side menu, click Attendance.
   • Select the Punch log tab.
   • This tab lists all recorded punches.
      
2. Start a new adjustment
   • Click Create Punch in the upper-right corner.
   • Select the employee by name or employee ID.
   • Use Select multiple employees if the same adjustment applies to more than one person.
     • If you are a basic employee, your name is selected automatically.
        
3. Fill in punch information and confirm
   • Select the date.
   • Enter the exact time when the punch should have been registered.
     • Future dates are not allowed.
   • Enable Night shift if the punch occurred after midnight in a shift that started the previous day.
   • Select the punch type: Entry, Break Start, Break End, or Exit.
   • Select the location.
   • Enter the reason for the adjustment.
   • Review the information.
   • Click Confirm.
   • The punch appears in the list with Pending status.
     • It waits for approval by the responsible manager or administrator.
     • You cannot approve your own adjustment.
       
        
4. Create an adjustment through Super Punch
   • Go to Attendance > Super Punch.
   • Click the employee.
   • Find the correct day and punch column.
   • Click the cell with the punch or where it shows Missing.
   • In Select a punch, click Create punch.
   • Fill in the information and click Confirm.
      

Tips or Troubleshooting

• Check the correct time before creating the adjustment.
• Respect the logical punch sequence.
• Add a clear reason to avoid rejection.
• If the adjustment button is not visible, ask HR to review your permissions.

Best Practices

• Notify the employee that the adjustment was submitted.
• Group similar adjustments using multiple employee selection.
• Track approval before payroll closing.
• Review pending adjustments regularly.

Frequently Asked Questions

1. Can I edit or delete an adjustment after submitting it?
   Usually, only administrators can edit or delete an adjustment before approval. After approval, changes must be requested through HR.

2. Can employees submit their own adjustment?
   It depends on permissions. In many cases, employees can request adjustments, but approval is required.

3. What happens if I try to adjust a future date?
   The system shows an error. Adjustments are accepted only for past dates or the current day.