Electronic signature: how to sign my timesheets?

Day.io’s Electronic Signature feature lets employees digitally sign their monthly timesheets.

Thanks to MP 938/2020, electronic signatures have legal validity in Brazil.

Managers send a signature request, and employees receive a notification to review and sign the document.

The signature can be completed via the Day.io mobile app or through a link sent by email.

1. Receive the signature request

   • Once the manager creates a request, the employee receives a notification in the Profile menu of the app and an email with a signing link.

2. Sign using the mobile app

   • Open the Day.io app and go to the Profile menu; tap the notification to view available reports.

   • Select the report for the relevant period.

   • Download the PDF and verify all punches.

   • Tap SIGN REPORT to sign electronically. The manager is notified instantly.

   • Afterwards, download the signed PDF containing a validation token.
     
     

3. Sign using the computer

   • Open the email and click Sign report.

   • A web page will list available reports.

   • Choose the report, review the data and click Sign report.

   • Then download your signed copy.
     
     
     

Tips or troubleshooting

• Review before signing – always check your timesheet; contact your manager if corrections are needed.

• App access – ensure you are logged into the app to receive notifications.

• Inactive employees – inactive employees receive requests by email only.

Best practices

• Carefully verify your punches before signing.

• Keep your email and login information up to date to receive notifications.

• Save your signed PDF for future reference.

Frequently asked questions

1. Do I need the mobile app to sign?
   No. You can sign via the email link.

2. What happens after I sign?
   The manager is notified and the signed report becomes available with a validation token.

3. Can I sign after the period is reopened?
   No. If the period is reopened, the manager must resend the request before you can sign.

4. What if I need corrections?
   Do not sign. Contact your manager to correct the punches and resend the request.