How to configure Fixed hours on a Schedule

Fixed hours allow companies to compensate employees who work in specific schedules, for example unusual hours, night shifts, or schedules that require an additional payment per worked day.

This configuration is done directly in the Schedule and defines a daily amount of additional hours.

After it is saved, this amount is considered for the employees assigned to the schedule and should be multiplied by the worked days in the period.

Key actions or configuration

1. Access Schedules

• In the side menu, go to Schedules.
• Open the schedule that should receive the daily compensation or create a new one.
• Inside the schedule, select the Special Rules tab.
• Find the Fixed hours option and enable the toggle.
  • This means the compensation will be applied per day actually worked, and not only because the employee is assigned to the schedule.
    
    

2. Enter the Daily hours

• In the Daily hours field, enter the time that should be added per worked day.
• The field uses an hours and minutes format, for example 02:00 for two hours.
  • Example: a company pays 2 fixed hours to employees who work a night schedule. If the employee works 18 days in that schedule, the total will be 36 fixed hours.
• Click Save to save the rule. Select the start date for the compensation to take effect.
  • After saving, employees included in that schedule will have fixed hours considered according to the worked days.
    
    

3. Monitor reports

• Access Reports in the side menu. Select the report you want to monitor. Currently, the reports that contain Fixed hours information are: Payroll Report, Summary, Extra Hours, and Electronic Signatures.
  
  

4. Include the event in the payroll layout

• Access Payroll → Layouts. Click the layout you want to edit or click Create New Layout.
• In Events, click Add event.
• In the event list search field, search for and select the Fixed hours event.
• Enter the event code according to the payroll system used by the company.
• Click Save to keep the event in the layout.
  
  

Tips or troubleshooting

• If the Daily hours field is disabled, confirm that the Fixed hours toggle is enabled.

• If the schedule does not have employees, the rule can still be configured, but it will only take effect when employees are assigned to that schedule and work in it.

• To validate the result, compare the configured value with the worked days in the period.

Best practices

• Use clear names for schedules that have fixed compensation, such as “Night shift” or “Special shift”.

• Before saving, confirm whether the rule should apply to all employees assigned to the schedule.

• Review the configuration whenever the payment policy or compensation amount changes.

Frequently asked questions

1. Are Fixed hours applied every day?
   They are applied per worked day in the configured schedule.
2. Where do I configure the daily value?
   In Schedules, select or create the Schedule, then go to Special Rules → Fixed hours, in the Daily hours field.
3. Does the calculation consider planned days or worked days?
   The validated text on the screen indicates that the calculation applies per worked day.