How do I set up the Night Shift calculation?

The night shift differential is an extra percentage paid to employees working within defined night hours.

To have the system calculate this automatically, you must enable the feature in a Pay Policy group and specify the time interval and percentage.

This setup is performed by users with access to the Pay Policies module.

1. Access the pay policy group

   • From the side menu, select Pay Policies.

   • Open the group you want to edit or click New Policy to make a new one.
     
     

2. Open the Hours Distribution tab

   • Inside the group, select the Hours Distribution tab.
     
     

3. Activate the night shift option

   • Toggle Activate night shift to enable the differential.

   • Set the Start time (e.g., 22:00) and End time (e.g., 05:00).

   • Enter the Percentage % that will be added to night hours.

     • Optionally, enable Schedules started inside the above period of time must be considered entirely as night shift to count the entire shift.
       
       

4. Save the changes

   • Click Save to apply.
     
     

5. Assign employees to the group

   • Under the Employees tab, add the employees who should receive the night differential.
     
     

Tips or troubleshooting

• Set the times according to your company policy or collective agreement.

• The night differential applies only to employees linked to the group where it is activated.

Best practices

• Review the night differential percentage regularly to ensure compliance with labor agreements.

• Create separate groups if different teams require different night shift rules.

Frequently asked questions

1. Do I need to set both start and end times?
   Yes. The system uses these values to determine which hours count as night hours.

2. Can I apply different percentages on different days?
   The night shift differential applies a single percentage; use separate groups for different percentages.

3. What if a shift starts before the night period?
   Only the portion within the defined period receives the differential unless you enable the option to treat the entire shift as night.

4. How do I disable the night differential?
   Turn off Activate night shift and save.

5. Why can't I edit the group?
   If employees are already linked, the group may be locked. Create a new group to perform changes needed.